The AGM is held every February. This meeting provides annual reports by the President, Treasurer and Subcommittee chairs. The Treasurer also provides the full audited financial reports of the P&C.
Office bearers are elected as per the time frames set out in the P&C by-laws. All roles are advertised prior to the AGM. Any member of the school community can be nominated for these roles. When a person is elected into a role they will be provided with handover and support from previous members. The P&C Federation also provides assistance and information. You need to be a P&C member prior the AGM to accept a role.
These roles include:
The President
· Provide leadership and chair meetings
· Act as P&C spokesperson/representative
· Foster good communication between P&C, parents, school and community
· Be accountable for staff and operations
· Encourage participation and inclusiveness
· Oversee HR and business operations
Two Vice-presidents
· Provide support to the President and other executive members as required
· Chair meetings in the Presidents absence
· Foster good communication between P&C, parents, school and community
The Treasurer
· Ensure compliance with P&C accounting manual and other regulations
· Prepare the annual budget
· Manage financial statements
· Pay accounts and maintain asset register
· Monitor wages and account management
· Ensure accounting is open and transparent
The Secretary
· Prepare agendas and minutes of meetings
· Communication with all members
· Maintain register of correspondence
· Maintain members register
· Organise, record and maintain documents
· Assist with other administration requirements of the P&C
Subcommittee Chairs:
· Social and fundraising Chair
· Canteen Chair
· Uniform Shop Chair
If you have any questions or would like further information on any of the office bearer roles, please contact: croydonpublicpnc@gmail.com